Effective Date: 5/18/2025
This Privacy Policy explains how akakAI LLC ("akakAI", "we", "our", "us") collects, uses, and protects your data when you use our email assistant service at akakai.com.
1. What We Collect
- Personal Information: Your name, email address, and metadata from your Google or Microsoft account when you log in.
- Email Data: We process email content to generate responses. We do not permanently store email content unless needed for service delivery.
- Usage Data: Logs and analytics to improve performance and troubleshoot issues.
2. How We Use It
- Authenticate you via Google or Microsoft login;
- Process email content using OpenAI models to draft responses;
- Improve our service via aggregated analytics;
- Comply with legal obligations.
3. Sharing and Third Parties
We do not sell your data. We share data with:
- OpenAI for language processing (only as needed for generating drafts);
- Google and Microsoft for authentication and sending emails;
- Subprocessors bound by strict confidentiality agreements.
4. Use of Google Workspace APIs
akakAI’s use and transfer of information received from Google APIs complies with the Google API Services User Data Policy, including the Limited Use requirements. We do not use data obtained through Google Workspace APIs, including Gmail, to develop, improve, or train generalized AI or machine learning models.
5. Data Security
We implement industry-standard security measures. However, no system is completely secure, and you use the service at your own risk.
6. Your Rights
Depending on your jurisdiction, you may have the right to:
- Request access to or deletion of your data;
- Withdraw consent;
- File a complaint with a regulator.
To exercise your rights, email us at support@akakai.com.
7. Data Retention
We retain only minimal data necessary to operate and support the Service. Drafts may be stored temporarily to assist with follow-up actions.
8. International Transfers
If you're located outside the United States of America, your information may be processed in jurisdictions with different data protection laws.
9. Changes
We may update this Privacy Policy. Any changes will be posted here and, where appropriate, notified to you.